Property maintenance company software, shown on a fictional property maintenance company

Open the demo and you are inside Sillwarden Property Services, a fictional property maintenance company running the real product: click anything, nothing changes.

See pricing — it's public · Why SelfConstruct

What works today for a property maintenance company, and what is not available yet

The demo's welcome card says the same. The names, people, jobs and prices in this demo are illustrative.

The property maintenance jobs in the demo

Each with what its estimate covers and how it is billed:

• WO 4471, Unit 214 leak, Elkmere Flats — WO 4471: leak under the kitchen sink, Unit 214 (Time & Materials)
  Schedule: Work order visit: kitchen sink leak, Unit 214.
  Daily log: “Completion report: the supply line and P-trap under the kitchen sink were leaking. Replaced both supply lines and the trap, ran the water, no drips. Cabinet floor wet but sound; left a fan running. Recommend checking the ceiling of Unit 114 below.”
• Unit 108 make-ready, Elkmere Flats — Unit 108 make-ready, 1BR: paint, carpet clean, fixtures (Fixed Price)
• Building C quarterly filter program, Elkmere Flats — Quarterly HVAC filter changes, Building C, 24 units, four visits (Fixed Price)
  Job notes: 24 units. Filter sizes are on the unit list at the leasing office. The client's entry rules: knock, wait, then enter with a notice left on the counter..
  Schedule: Filter changes, units 301-312 → Filter changes, units 313-324.
  Daily log: “Changed the filters in units 301-312. Unit 307 return grille loose, fixed. Unit 311 not home: entry notice left per the client's rules, filter changed.”
• Common-area lighting repair, Larkmoor Commons — Replace wall packs and photocells, common areas (Time & Materials)
  Schedule: Replace the wall packs on buildings 2 and 3 and the entry photocells.
  Daily log: “Replaced four wall packs on buildings 2 and 3 and two photocells at the entry. Covered each photocell to check that the lights come on.”
• Stairwell railing replacement, Ridgeback Court — Replace the stair railing and landing guard, 38 linear feet (Fixed Price)
  Job notes: Occupied fourplex: keep one stair open at all times and post a notice for the residents before work starts..
  Schedule: Field measure → Fabricate the railing sections → Remove the old railing and install the new one → Paint the new railing → Walkthrough with the owner.
  Daily log: “Measured both stairs: 38 linear feet of rail and guard. The landing posts are rusted at the base; photos sent to the owner.”
• After-hours: Unit 302 no heat, Elkmere Flats — WO 4502: no heat, Unit 302 (Time & Materials)
  Job notes: Client WO 4502 from the after-hours line. Occupant: Kofi Mensah; permission to enter: yes; no pets..
  Schedule: After-hours visit: no heat, Unit 302.
  Daily log: “Completion report: the furnace igniter was cracked. Replaced it with the spare on the truck and ran two full heating cycles; the unit was warming before I left. The occupant signed.”

Walk through one property maintenance job: Unit 108 make-ready, Elkmere Flats

Its schedule, in order:

1. Trash-out and repairs
2. Full paint, 1BR
3. Bedroom carpet replaced, living room and hallway cleaned
4. Unit clean and punch
5. Rent-ready final walk with the community manager
6. Rekey and return the keys to the leasing office

Change orders on this job: “Over-NTE approval: replace the bedroom carpet”.

Purchase orders on this job: “Paint, blinds and globes, Unit 108”; “Bedroom carpet replacement, Unit 108”.

To-dos on this job: “Move-out chargeback list to the client”; “Send the make-ready summary and invoice for Unit 108”.

From its daily log:

• Trash-out: two loads to the dumpster. Patched two holes in the bedroom wall and replaced the range drip pans. Move-out photos taken room by room for the chargeback list. Weather: Sunny.
• Full paint done in every room; ceilings touched up. Bedroom carpet will not clean up; asked the office for an over-NTE approval. Weather: Overcast.
• Bedroom carpet replaced by Ploverhythe Carpet Care and the living room and hallway cleaned. Blinds and light globes in. Next: clean, final walk and rekey before the move-in. Weather: Clear.

A property maintenance proposal in the demo: Breezeway and stairwell repaint, Buildings 1 and 2

Sillwarden Property Services sent it to a lead. The scope reads:

Pressure wash, scrape and spot-prime the breezeway walls, stair stringers and handrails at two buildings, then two finish coats in the association's current colors. One stair stays open at all times.

The notes on that lead:

• Board president asked for a price to repaint the breezeways before the next board meeting
• Walked both buildings with the board; peeling paint at the stair stringers and handrails
• Sent the proposal; the board compares three bids

Other property maintenance leads in the demo

• Work-order account, two properties: Their maintenance vendor is retiring. Two properties, about 180 doors; call back today
• Fourplex unit turn and repairs: Tenant moving out at the end of the month; wants paint, carpet cleaning and a few repairs
• Two vacant suites: paint and carpet cleaning: Leasing agent needs both suites ready for showings

What goes on a property maintenance estimate in the demo

From Sillwarden Property Services's price list, without the prices:

• Service call, first hour
• Maintenance labor, per hour
• After-hours emergency call-out
• Faucet supply line, braided
• Sink P-trap kit
• Furnace igniter
• HVAC filter, per unit
• Filter change labor, per unit
• LED wall pack, common area
• Photocell
• Full paint, 1BR unit
• Unit clean, 1BR
• Carpet cleaning, per room
• Mini-blind, per window
• Range drip pans, set of 4
• Light globe
• Rekey, per cylinder
• Trash-out, per load
• Drywall patch, small
• Steel stair railing, fabricated and primed, per linear foot
• Railing install labor, per linear foot
• Remove and haul away the old railing
• Paint the new railing, two coats

Property maintenance cost codes in the demo

Sillwarden Property Services's own cost codes:

• Service call & trip
• General repair labor
• Plumbing repair
• Electrical repair (minor)
• HVAC filters & preventive maintenance
• Appliance repair / replace
• Doors, locks & keys
• Drywall & patch
• Paint - touch-up
• Paint - full unit
• Flooring repair / replace
• Carpet cleaning
• Unit cleaning
• Windows, screens & blinds
• Exterior & grounds
• Gutters & roof maintenance
• Pressure washing
• Snow & ice
• Trash-out & hauling
• Emergency / after-hours
• Maintenance program visits
• Inspections & reports
• Subcontracted trades
• Materials - pass-through
• Equipment rental
• Capital projects
• Callbacks (non-billable)

Questions about SelfConstruct for property maintenance work

Is there a property maintenance version of SelfConstruct?

Not as a separate product. Sillwarden Property Services opens with the business type “Property maintenance (work orders for managers, landlords, HOAs)”, so its menus are set for that trade. In a customer's company today, the menus are the same whatever the trade.

Can a property maintenance job be fixed price or time and materials?

Both are in the demo: Sillwarden Property Services's “Unit 108 make-ready, Elkmere Flats” is a fixed-price job, and “WO 4471, Unit 214 leak, Elkmere Flats” is billed time and materials.

Does SelfConstruct have “Multi-task service visits and not-to-exceed approvals” for property maintenance companies yet?

Not yet. It is on the list the demo's welcome card shows under “Not available yet for your trade”.

See it working right now

Pricing is published on the site: $299/mo per company before sales tax, unlimited users, 50 GB of storage included.

Book a walkthrough · Construction Software by Trade

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